How do the Typesetting and Bound exchanges work?

• Final typeset files for both exchanges will be shared with the entire Discord upon completion. Because of this, author AND artist permission is required in accordance with the file sharing rules on the server/the Guild’s mission statement.

• It’s the Gifter’s job to obtain the author’s permission before beginning to format the work, unless it is an orphaned work. See provided templates below. Author (and artist) permissions must be obtained by Oct. 16 at the latest. (If you don’t receive a response, move to the next fic on the list.)

• If no authors respond, contact a mod to contact giftee for more fic suggestions.

• Giftees will provide 3-5 links to possible works on AO3, FFN, LJ, or DW. Orphaned works and public domain works are fine, but no deleted works are permissible. Please be conscientious when providing your links; authors who have an active social media presence within the last three months are more likely to respond than an author who’s been inactive for a length of time. Each of the first three fics must be by different authors; the last two fics can be by one of the first three.

  • At least one of the submitted works must be; public domain, written by the giftee (you), orphaned, or be under a blanket permission from the author, to assist with the permissions effort.

    • Blanket permissions that mention “all transformative works” are acceptable, as are blanket permissions that specify “fanbinds are welcome.” If a blanket permission specifies “podfic and fanart are welcome,” but does not mention fanbinds, you will need to request permission from the author as usual.

• If the fic comes with fanart, ask the artist before including. Provide a link to the art.

• Fics cannot exceed 300,000 words for either Exchange.

• For both exchanges, all fics should be submitted to the mods by Nov. 20 in the form of a straight-paged PDF.

  • Specify the size of paper for which your PDF is designed (letter, A4, etc.).

  • In the case of the Bound Fic exchange, this due date is only between the Gifter & the Mods to make sure work is on track, it will not be shared with anyone until the end of the exchange.

• You may use a proxy address if you would like!

• Fics must be hand bound. The use of POD services is not permitted for the exchange.

• If you have dropped from the exchange in a previous year, participation is permitted at the mods’ discretion.

• Collages are required for final submission forms.

  • All participants are required to submit a typeset collage, featuring: title page, colophon (if applicable) and an inside spread. If a colophon is not included, an image of a chapter opener may be used in its stead. Mod six has coded a collage-maker to assist with this process.

  • Bound and Remix exchange participants are required to submit a photo collage, featuring photos of the bound volume. Suggested photo angles include the front cover, the spine (title), and up to two more photos of the book and/or detail shots.

  • Bound and Remix recipients are also encouraged to submit a photo collage upon receipt of the bound work.

• Please do not ship any packages before Dec 31 for the Bound Exchange.

What is a Remix exchange?

• The Remix Exchange is a bound-only exchange using typesets from previous exchanges. This means you can look through the typesets from 2020-2025 and pick out 3-5 typesets for someone else to bind for you.

  • Previous exchange typesets are available to view in Remix Slidedeck, which gives each entry its own individual ID. This ID must be used when filling out the sign-up form.

  • Matches will be conducted in the same way as other exchanges, and the shipping deadlines will be the same as the Bound Exchange.

  • It is considered good etiquette to message the original typesetter to let them know you will be using their typeset for this exchange; keep in mind that some past participants have since left the server, and contacting them off-server is not advised.

  • You may ask the original typesetter if you would like a modified version of their original work (such as reformatting for A4 versus letter), but they are not obligated to accommodate that request.

Betas & Buckets!

• While we encourage you to sign up as a Pinch Hitter if you are able (we always welcome the support), this year, we are bringing back Betas & Buckets!

• Betas are volunteers who are willing to look over a typeset and provide advice/help! Your information will be emailed as part of a Beta list to all participants, and you may be contacted to assist at the discretion of the participants. This will allow participants to ask more specific questions without worrying about their giftee seeing the answer in the Discord.

• Buckets are a system we put in place last year as an option for all Bound Fic participants and will be expanding to Typeset and Bound. Individuals will be automatically assigned to a Bucket group. This will allow all binders to ask questions and workshop ideas without worrying about their Giftee seeing the answer in the Discord.